Bury These Office Frustrations in 2023: Tech Nightmares to Leave Behind

In this short blog, we’ll review the exact technologies that have the most considerable negative impact on the productivity of a business. Let’s get started!

Emailing documents internally:

This one drives me absolutely bonkers. Emailing documents back and forth within your team is the way to create a chaotic jumble of files. Say goodbye to duplicates, confusion, and outdated versions! The solution is to centralize your data on a shared platform, whether a trusty file server or the ever-efficient SharePoint. With the latter, your team can collectively work on the active file at any time, with revisions securely stored. If there’s one lesson you take from this blog, it’s this: Stop the madness of emailing documents internally!

On-premise phone systems

Are you still tethered to a clunky on-premise phone system? It’s time to bid farewell to this prehistoric relic. In the era of flexible internet phone systems that follow you wherever you roam, on-premise phone systems are like choosing between a horse-drawn carriage and a sleek sports car, except they cost the same!

Webcam for conference rooms

If your team conducts multiple conference calls yearly, it’s time to part ways with those frustrating webcams. There are incredible conference room systems that are inexpensive and easy to operate. Nothing says professional like webcam cramming to try and get a word in. Time to upgrade to an actual system meant for conference calls with partners, employees, prospects, or clients.

Inadequate internet speed

Many businesses rely on internet plans with 5 or 10 Mbps upload speeds. The first number is for downloading, and the second is for uploading. When you’re pulling stuff from the internet, it’s all about the first number. But it’s the second number that matters when you’re sending stuff out, like during video calls.

In today’s digital landscape, decent upload speed is crucial, yet many businesses need to make do with less. If you’re in the same boat, we can help. We have a comprehensive list of internet options at competitive prices tailored to your location. It’s a simple fix that can boost your online efficiency right away.

Outdated Computers

Working with computers over five years old can be daunting, especially when the price tag for a new one starts climbing to $1,000-$1,500. Many businesses embrace the ‘if it ain’t broke, don’t fix it’ mindset. Unfortunately, that approach doesn’t quite cut it with aging computers. 

Users experience slowdowns, maintenance costs skyrocket, security concerns loom, and your professional image takes a hit. A new computer’s return on investment (ROI) can be surprisingly quick, often within six months, and it’ll serve you well for another five years!

Missing Multi-Factor Authentication on Trusted Sites

Neglecting to enable Multi-Factor Authentication (MFA) is like unlocking your front door in a not-so-safe neighborhood. MFA adds an extra layer of security, requiring an additional code to log in, much like your bank does for sensitive information. Well, here’s a little secret. You can add your physical locations as “trusted sites. This eliminates the need to put that code in without sacrificing the benefits of having MFA turned on! It’s fantastic, and our clients love us for it.

Underutilizing Your Microsoft 365 Subscription

Let’s discuss the most enormous missed opportunity: investing in Microsoft 365 but only using it for Office apps and email.

Your Microsoft 365 subscription has 20+ excellent applications that can replace other tools you pay for separately. Take Bookings, for instance. Many businesses find it a worthy substitute for third-party scheduling tools like Calendly.

And that’s just the beginning! If you’re curious about how we help businesses unlock the full potential of their subscriptions, feel free to reach out. There’s a lot more value waiting to be discovered!”

Take control of your technology

You might need help with a few of these if you’re still reading this. We’re the local technology experts and can help you make your technology work for you instead of against you.

What do you think? Are there others you can think of that I left off the list?

Give us call, and let’s talk about it. 

More To Explore

What Safeguards Are There Against Cybersecurity Breaches?

With news of major security breaches becoming increasingly common, customers are left wondering how their personal data can remain safe. It’s become clear that businesses need to take cyber security seriously; if not, the potential for incurring extensive costs and damaging a company’s reputation is high.